OpenOne Financial System

The OpenOne Financial System offers all the features and functions that are needed for a complete electric utility accounting system, plus the many critical features that are unique to our industry. It is also RUS and TVA compliant.

Fully integrated with the OpenOne CIS and Mapping systems, OpenOne Financial delivers complete control to today's electric distribution utilities. Transactions from all modules post real-time to the general ledger, significantly reducing the workload and the possibility of errors. Like OpenOne CIS, all entries contain a detailed log containing user name, timestamp and from where the entry was made.

• Accounts Payable (+)

With OpenOne Financial, Accounts Payable has never been more streamlined. OpenOne takes care of producing 1099's and retains all the details for an unlimited vendor history, providing a "to view" by all invoices or a "by date" range. The system creates laser printed checks and can generate MICR, signature and bank information from blank check stock. OpenOne can also create checks on demand, allowing checks to be generated for a single vendor or for one time only.

• Purchasing Card (+)

Purchases are now easier to record and track over time with OpenOne's audit trails for purchasing card transactions. This is directly integrated with OpenOne's General Ledger, also provides for different levels of card authorization and spending.

• Payroll (+)

OpenOne's Payroll system is very comprehensive and exceptionally efficient. The system is built to handle simultaneous time reporting among multiple users and integrates directly with Work Management and all other OpenOne modules.

With this system, the roles of the payroll personnel change. Now managers can serve as time auditors rather than time entry clerks. For example, with crews, times are entered just once for the entire crew. The system also accommodates for a range of different pay frequencies within a utility, including weekly, bi-weekly, semi-monthly and monthly. The system provides for:

• Automatic handling of all employer matching 401K contributions
• Automatic generation of holiday time
• Easy tracking of Short Term and Long Term Disability
• Direct deposit vouchers integrated with ACH
• Unlimited number of deductions
• Special Pay runs to accommodate bonuses, etc.
• Ability to set up employee work days
• Laser printed payroll checks
• Export payroll information to NRECA Advantage program
• What-if scenarios for changes in employee taxes, deductions, and more.

• Inventory/Assemblies (+)

OpenOne Financial offers an Automated Materials Management environment that integrates directly with General Ledger, Accounts Payable and Mapping. Through this system, inventory can be separated into major and minor material. Major material is tied directly to CPR, while minor material can be expensed at the time of purchase.

Material can be categorized into generic types of inventory, allowing for significantly easier and faster data entry of inventory activities. As data is entered, items that are purchased can be assigned to a particular vendor, enabling the system to speed future transactions by remembering how to process purchased items from each vendor.

OpenOne helps to facilitate purchasing by assigning non-inventory items individual item numbers, each corresponding to a vendor's inventory number. Also, all purchasing history can be easily viewed through the system at any time.

OpenOne offers on-screen ordering of stock inventory and non-inventory items through an easy-to-use point and click ordering process, which in turn, retains each vendor's inventory number. Automatic conversion of quantities for purchasing and issuance is now possible because OpenOne converts purchase quantities to issue quantities through a specified conversion factor. With OpenOne, stock control levels can be maintained for purchasing and emergency levels, ensuring that inventory levels never run out.

OpenOne's real time inventory capability updates inventory information instantly upon issuance or retirement. Items that are no longer used can be marked as obsolete, retaining an historic record of the item. Items can be pulled based on size of pole and wire size for assemblies.

OpenOne also provides for an unlimited number of warehouses. Transfers of material can be made from one warehouse to another, and transfer of quantities from one item to another can also be accommodated. OpenOne can also account for vendor owned or consigned inventory. This enables utilities to hold physical inventory on site without having to pay for material until used, minimizing unnecessary cash outlays.

• General Ledger (+)

OpenOne Financial has been designed for full integration with all other OpenOne modules, allowing for minimal activity within the General Ledger itself. End-of-month closing of the books can be accomplished within the first couple days of each month. The system enables recurring journal entries to post each month with full edit capability. Journal entries can be booked for future months with no impact on the current month's closing. Also, this module provides for unlimited account activity history, automated check reconciliation and unlimited cash accounts.

• Projects (+)

OpenOne Financial handles RUS compliant work order projects and generates all end-of-month RUS reports. This system is fully integrated with staking, work management, inventory, general ledger and mapping. With the integration of staking software packages from Partner Software, Powell and Trimble, staking is now a snap. OpenOne offers auto closing and auto opening of projects, automatic material activity true-up, project estimation to track costs and the ability to commingle transmission and distribution costs on the same staking sheet. Plus OpenOne facilitates pick lists by crew, allowing for ease of material handling.

• Continuing Property Records (CPR) (+)

OpenOne Financial allows for a direct relationship to a facility management system. This enables ties to be created for major material items to record units and integrates directly with the depreciation system.